Member Login

Registration and appointment booking are available exclusively through CACDS' convenient online booking system.

Conference Fees:

Associate Members
$1,600 + HST per person for each of the first four delegates | $1,550 + HST for each additional registrant.

To address privacy issues, each Associate Member must purchase a:

• 3 wall 10’ x 10’ booth - $1,500 + HST; or
• 4 wall booth with door and lock - $2,000 + HST

Retail Members
$700 + HST per person

CACDS Retail Members, click here to register today:

Cancellation Policy

A refund will be given (less $100 administration fee) for cancellations received in writing on or before Friday, April 27, 2012. 

If cancellation is received after April 27, 2012, no refund will be provided. 

Substitution of delegates is permitted up to and including the first day of the Conference.

Appointments will take place in the Associate Member’s meeting room which can be located using this floorplan.

Appointments are scheduled every 30 minutes during scheduled appointment periods.  Click here to download the conference program at a glance.

The schedule for requesting appointments is as follows:

If you are an Associate Member requesting appointments, click here. 

Or, if you are an Associate Member in need of further instructions on how to request appointments, click here. 

If you are a Retail Member scheduling appointments, click here.

Or, if you are an Retail Member in need of further instructions on how to schedule appointments, click here. 

Click here to download a PDF of this Program

Click here to download a PDF of the Conference Floor Plan

Click here to download a PDF of the Conference Floor Plan

This guide is designed to assist with your preparations for your strategic exchange appointments taking place in your meeting booth or private meeting room (Platinum Sponsors) during the conference.

CLICK HERE TO DOWNLOAD A PDF OF THE ASSOCIATE MEETING BOOTH GUIDE

Rules and Regulations

• Right to Peaceful Enjoyment: Keep noise level in your booth to a minimum as strategic exchange appointments are taking place concurrently throughout the conference area.
• No Aisle Obstruction: Limit your displays and support materials to the 10’x10’ space delineated by the walls of your meeting space to ensure that fire regulations and crowd movement regulations of the hotel are met.
• Fairmont, The Queen Elizabeth Hotel has exclusive rights to all food and beverage served within your meeting area. 
• Floor load capacity throughout the convention floor is 150 pounds per square foot.

Important Dates and Deadlines

• May 16    Food & beverage orders for booth sent to hotel
• May 16    Internet and/or telephone services ordered
• May 16    Electrical services ordered
• May 18    Meeting booth requirements sent to Stronco Show Services
• May 18    Shipment of booth materials must arrive at Stronco Show Services
• June 4     Audio visual requirements ordered
• June 5     Setup from 10:00 am to 11:00 pm
• June 6     Setup from 6:30 am to 8:30 am
• June 8     Teardown after 1:00pm

Food and Beverage
Coffee, tea and water will be available throughout the conference area; however, if you wish to offer additional refreshments or food items in your meeting space, you must order all items from the hotel by May 16, 2012 by contacting:

Paula Green, CMP
Director, Conference Services & Catering
Fairmont The Queen Elizabeth Hotel
T: 514-954-2290
E-mail: paula.green@fairmont.com  

Internet and Telephone Services
Order your internet and telephone services by May 16, 2012 contacting:

Paula Green, CMP
Director, Conference Services & Catering
Fairmont The Queen Elizabeth Hotel
T: 514-954-2290
E-mail: paula.green@fairmont.com 
 
Electrical Services
Two 120volt electrical connections are provided in your booth, each suitable to power a laptop, or small LCD projector. Additional electrical requirements must be ordered by May 16, 2012 using the
Electrical Requirements Order Form.

For Platinum sponsors:
Your meeting room is equipped with standard electrical outlets. Should you have additional electrical requirements and to take advantage of the advance ordering rates, you must pre-order by May 23, 2012 using this Electrical Requirements Order Form.

Meeting Booth Requirements
You have chosen either a three-walled open meeting space or four-walled closed office.
Each 10’ x 10’ meeting space is provided with:

• One table with white linens: Choose either 6 foot rectangular table or 60” round table
• Six chairs
• Two electrical outlets
• One black and white sign overhead with your company name and booth number to identify your space

Please contact Stronco Show Services by May 18, 2012 to indicate your choice of table shape and request additional booth furnishings and services.  Identify yourself as a participant of the CACDS event along with your company name and booth number. The Stronco Show Services online show code is: 36733721. You may also place your order using the Stronco Order Form.

For Platinum sponsors:
Platinum meeting rooms are provided without furniture.  Contact Paula Green in Convention Services at The Fairmont Queen Elizabeth Hotel to arrange your private meeting room set up:  paula.green@fairmont.com.  Please note that there are permanent tables in Platinum Suite 6 (Terrebonne) and Suite 11 (Cap-Chat).

Shipping your Booth and Materials
For small packages to be sent to your hotel room, please ensure all packages are clearly labeled:

Fairmont The Queen Elizabeth Hotel
900 René-Lévesque Blvd W.
Montréal, Québec CANADA H3B 4A5
Attention: YOUR NAME AND ARRIVAL DATE
Guest of Hotel

For larger items, shipments must be sent through Stronco Logistics and received no later than May 18, 2012. These shipments will be delivered to your booth or meeting room. Please label all items very clearly as follows:

CACDS Annual Executive Exchange Conference 2012
BOOTH # and COMPANY NAME
Stronco Logistics
4405 Bois Franc
Saint Laurent, QC H4S 18A
Tel: 905-270-6767

Audio Visual
Your audio-visual equipment should be pre-ordered by June 4, 2012 using this Audio Visual Order Form.  If you choose to wait and order onsite, there will be an additional surcharge of 15%.  If you require a customized quotation for services not included on the form, please contact:

Les Productions Expert’ease
120 Rue du Sanctuaire
St-Colomban, QC J5K-2T4
Tel: 514-916-2974 fax: 450-258-2112
Contact: Sébastien Blanchard, sebastien@expertease.ca

Booth Set up
You may gain access to your office for set-up from 10:00 am to 11:00 pm on Tuesday, June 5, 2012 and again at 6:30 am to 8:30 am on Wednesday, June 6.  Representatives of Stronco Show Service will be on-site for any assistance you may require.

Any boxes and shipping packaging must be removed from the convention floor by 8:30 am on Wednesday, June 6. You must pre-arrange storage with Stronco Show Services. Self-storage for some may be available, space permitting. You are not permitted to store items behind your booth. 

Booth Teardown
You are asked not to begin tear down earlier than 1:00 pm on Friday June 8. Bear in mind that strategic exchange appointments will be taking place in close proximity to your meeting space and early dismantling would be disruptive to your fellow conference participants. 

For shipments to be sent by courier, please ensure that you bring your pre-filled waybills indicating your account number.  Packages can be dropped off upon your departure at the Business Centre, located on the Lower Lobby Level of the hotel.  If you do not have your own account number, we will provide blank waybills for Purolator and FedEx which you can charge to your credit card.  Any assistance required for larger shipments must be arranged with Stronco Show Services on-site.  The Hotel has a regularly scheduled pick up by FedEx, Monday thru Friday at approximately 2:00 pm daily.  If you are using any other courier company you will need to make arrangements for the pick-up of your shipment.
 
Important Contact Information
Booth set-up, furniture rental, overhead company sign and shipping & storage, please contact Stronco Show Services:

Thomas Golacki,
Tel: 905-270-6767 ext 2248
Email: thomas.g@stronco.com 
On-line exhibit requirements: www.stroncoonline.com
Your online show code is:  36733721
       
Food & beverage, electrical, or internet requirements and telecommunications, please contact the Fairmont Queen Elizabeth Hotel:

Paula Green, CMP
Director, Conference Services & Catering
Tel: 514-954-2290
E-mail: paula.green@fairmont.com
 
Audio visual requirements, please contact Les Productions Expert’ease:

Sébastien Blanchard
Tel:   514-916-2974 fax: 450-258-2112
Email:  sebastien@expertease.ca

Conference registration and appointment booking, please contact CACDS:
       
Lucy Montana
Membership and Trade Issues Coordinator
Tel: 416-226-9100 x 216
Cell:  647-465-7601
Email: lmontana@cacds.com

For all other inquiries, please contact Conferences, Groups and Incentives:

Jamie Yap
Event Manager
Tel: 514-846-9191 ext. 33
Cell:  514-757-5764
Email:  jamie@cgi-pco.com

CLICK HERE TO DOWNLOAD A PDF OF THE ASSOCIATE MEETING BOOTH GUIDE

Sponsor the CACDS 2012 Annual Executive Exchange Conference in Montreal and be part of a select group who have access to special privileges such as exclusive receptions with retailers, visibility leading up to and throughout the conference, and much more... all at the same investment levels as last year.

Platinum Sponsor:  $15,000

• Two complimentary conference registrations
• Private Meeting room for strategic exchange appointments
• Exclusive reception with all retail delegates Thursday, June 7
• Priority in booking appointments and guaranteed meetings with each retailer
• Your corporate LOGO featured in all conference promotional and on-site material, including:
  • Conference brochure
  • CACDS website 
  • On-site signage
  • Table signage at all meals and receptions
  • Audio-visual presentations
  • Conference onsite pocketbook

Gold Sponsor:  $7,000

• One complimentary conference registration
• One 10  X 10 Booth, with priority in choosing your location
• Priority in requesting appointments (after Platinum)
• Your corporate LOGO featured in the following promotional material:
  • Conference brochure
  • CACDS website
  • On-site signage
  • Table signage at all meals and receptions
  • Audio-visual presentations
  • Conference onsite pocketbook

Silver Sponsor:  $2,500

• Conference brochure
• CACDS website
• Audio-visual presentations
• Conference onsite pocketbook

Bronze Sponsor:  $1,000

• Conference brochure
• CACDS website
• Conference onsite pocketbook

Conference Location:
Fairmont The Queen Elizabeth
900 Rene Levesque Blvd. W
Montreal, Quebec, Canada
H3B-4A5

Room Booking Details:
This year's conference coincides with Grand Prix week in Montreal so it's important that you book your hotel room(s) as soon as possible.

We have a reserved room block reserved for conference attendees at Fairmont The Queen Elizabeth Hotel.  The room rate is:  $209 per night +tax (Standard Room). 

In order to receive this conference rate, reservations must be made via email: QEH.GroupReservationsDL@fairmont.com or by calling the hotel directly at 514-861-3511 and ask for group reservations.

This conference rate is applicable from June 1-7, 2012.

Photograph by: DAVID ILIFF

Montreal, a vibrant bilingual island-metropolis and Quebec's economic centre, is rich in both culture and history.

One of North America's oldest, the city's eclectic mix of neighbourhoods  reverberate with must-see architectural echoes of the past, music, nightlife and world renowned restaurants to suit any taste. For a list of recommended restaurants, varying in both taste and price, click here.

If shopping is more to your liking, Montreal likewise won't dissapoint.  The downtown core, centred on St. Catherine Street, boasts more than 3,000 shops of all shapes and sizes. And the "Underground City", quickly gaining global recognition as a shopping destination, is home to 13km of shops, boutiques, cafes and restaurants.

Montreal is also known as a festival town - especially during the Summer when there is a celebration almost every week. The famed Montreal International Jazz Festival, Just for Laughs Comedy Festival, and Montreal World Film Festival are a small sample of what the city has to offer.  Of course, as the 2012 CACDS Annual Executive Exchange Conference comes to a close, one of Montreal's biggest celebrations, the Montreal Grand Prix (North America's only F1 race!) will rev' into high gear.  For more information on race related events, scheduled from June 8-10, click here.

To learn more about beautiful Montreal, Montreal Tourism is an excellent resource.